Internship guidelines for study programmes IDAR, IDDR, IDSR, IDCR, IAAB, IADB, IVSB
Internship is a mandatory part of the study programme and it must be performed before defending the final thesis.
The goals, learning outcomes and evaluation of the internship subject are specified in detail in the description of the corresponding internship subject (in ÕIS).
If you have questions regarding internship, please contact internship coordinator Riina Tallo (Riina dot Tallo at itcollege dot ee, Tel: 6285 822).
The required prerequisite courses must have been completed before starting the internship.
In the case of the simplified procedure the prerequisite courses must have been completed by the time of the submission of the internship assessment application in ÕIS.
As an exception, one may begin a four-week long (6 credit points) internship without completing the prerequisite courses.
The tasks performed during an internship must correspond to the specifics of the study programme and are specified in more detail in the description of the corresponding internship subject.
NB! Analysis of cyber security aspects related to your job tasks is one of the focus points of the report and defence even if your daily tasks are not related directly to cyber security issues.
Internship can be passed in a private or a public company or organisation in Estonia or abroad.
Internship can be completed as an uninterrupted process (in one company) or in parts (in one or several companies). Although the period of internship can be passed in parts, the subject of the internship cannot be passed in parts and the subject will be assessed after the required period has been passed in full and the final report (covering the experience of all the parts passed) has been submitted.
The minimum workload of one internship period ican be 6 ECTS credits (four full-time working weeks). In justified cases, such as project-based internship, a smaller workload may be agreed upon.
The required full amount of internship is 15 weeks (full-time, 600 hours of work) for applied higher education study programs and 14 weeks (full-time, 560 hours of work) for bachelor level study programs of IT College. The internship period can be completed by working full-time (40 hours per week) or part-time (the period in weeks is then longer).
As a rule, a student shall find the host organisation by himself/herself; if necessary the internship coordinator shall provide help.
Please contact the internship coordinator Riina Tallo (Riina dot Tallo at itcollege dot ee) if you seek more information regarding finding an internship position.
A trilateral internship agreement must be signed between TTÜ, the student and the internship organisation before the internship period can start.
Before starting an internship period a student must fill in a questionnaire describing the host organisation. An internship specialist will check the suitability of the information presented and give feedback and further guidelines to the student regarding the next steps and will prepare the trilateral agreement if everything is in accordance with the requirements.
Under the standard procedure a supervisor must be appointed to the intern in the internship organisation. The supervisor is responsible for supporting the intern during the internship period and for evaluating the performance of the intern at the end of the internship period.
The supervisor must fill in and sign the supervisor evaluation form at the end of the internship period. The signed form must be added to internship assessment application in ÕIS.
Under the standard procedure period summaries must be submitted every two weeks of the internship period in the form of blog posts.
The internship specialist will provide guidelines on preparation of blog posts at the beginning of the internship period. Preparation of period summaries is one of the requirements of passing the internship subject.
The internship subject is not declared. To have an internship assessed, the student must submit an application in ÕIS together with an internship report and in the case of the standard procedure the evaluation of the supervisor.
The credit points of internship shall be credited to the outcomes of the semester during which the student has received a positive assessment for the internship.
Students with at least 12 months of previous professional experience related to the study programme have the right to apply for assessment of the internship according to the simplified procedure and write the internship report based on their previous work experience.
Applying for the right of simplified procedure
To apply for assessment of internship under the simplified procedure you must submit an application to Internship coordinator (Riina dot Tallo at itcollege dot ee) and add to it documents proving previous work experience (usually a signed proof from employer stating the period of employment, work load and main tasks).
You can submit the application before passing all the prerequiste subjects to receive assurance, that your work experience is suitable for simplified procedure.
You can also apply for simplified procedure at the same time you submit your internship report, but it is recommended to receive the right for the simplified procedure before and then to write and submit the internship report.
Submitting the internship report
To pass the internship subject, one must submit an application for the assessment of internship in OIS (documents > applications) and add the internship report to the application.
The prerequisite subjects must have been passed by the time of submitting an application to assess the internship.
Evaluation of the report under simplified procedure
In the case of the simplified procedure the reports need not be defended before a committee. The documents submitted will be assessed by two assessors, (appointed by the programme director). If necessary a third assessor is also appointed (in case the assessments of two assessors differ).
The assessors have the right to ask additional questions form the intern during the assessment process.
- 25th of April – the deadline for submitting an application to defend the internship subject in the spring semester 2019 under the standard procedure
- 6th to 10th of May– defence of the internship subject under the standard procedure
- 13th of May – the deadline for submitting an application to defend the internship subject in the spring semester of 2019 under the simplified procedure (12th of April, if you plan to defend your thesis on fall semester)
- Latest date to start an internship periood to be able to defend in spring semester is 10th of January for higher applied science study programm (600 hours total needed) and 17th of January for the bachelor level study programm (560 hours total needed)
The aim of an internship report is to present an overview of the internship tasks and analyse the internship experience.
The volume of the report should be approximately 15 pages (the title page, table of contents, references and annexes not included).
- Table of contents
- The list of definitions and abbreviations (if relevant)
- Description of the internship organisation and position
- Purpose of the internship, initial expectations for internship, description of previous work experience (in the case of the simplified procedure, this chapter is not relevant)
- Description of the internship organisation (field of activity, main products and services, structure, number of employees, positioning on the market, etc.)
- Description of the internship position: description of the structure/team, in which the internship was completed, description of the intern’s role
- Overview of the organisation of work and work environment, including description of the resources, tools and methods used or other relevant information
- Description of the experience
- Overview and description of the main tasks during the internship period
- More detailed analysis of 1-3 tasks (initial task, solution, problems encountered, methods used to solve them, the end result with reasoning and analysis)
- Analysis of cyber security aspects related to internship tasks (relevant to study programs IDCR and IVSB)
- Analysis of the experience
- Assessment of assignment performance and new knowledge and skills acquired
- Assessment of applicability of the knowledge/skills acquired in the course of studies in practice
- Assessment of the suitability of the selected host organisation for fulfilling the objectives of the internship subject and assessment of cooperation with the supervisor (not relevant in case of the simplified procedure).
- Annexes if necessary
- NB! Analysis of cyber security aspects related to your job tasks is one of the focus points of the report and defence even if your daily tasks were not related directly to cyber security issues.
- Be relevant when describing the internship organisation - the main focus should be on description and analysis of your experience and not the description of the organisation. Point out only the information necessary to understand the context of the internship.
- Don’t be too general when describing your role - the report should give a clear understanding of your input and role.
- Explain and justify your choices, activities, solutions.
- Pay attention to the formatting requirements.
- Academic style of writing is expected (use full sentences, accurate definitions, logical structure).